On this page
Check the Guidelines for the definition of Small and Large Councils used in this fund.
Individual application for Small Councils
$2:$1 (Sustainability Victoria:Applicant)
Individual application for Large Councils
$1:$1 (Sustainability Victoria:Applicant)
Group application with only Small Councils
Group application with only Large Councils
Check the Guidelines for partnerships with a mix of Small and Large Councils.
In response to feedback, we’re trying a new way to provide support. We hope previewing the guidelines and application form can help you have more time to prepare your application. The grant will open for applications in February 2022. If there’s a need, the content may be updated between now and then. Make sure you’re always referring to the latest version.Preview Guidelines below.
This is for reference only. You will need to fill in the online form and meet the requirements such as word count.
The Word document cannot be submitted.
The Recycling Victoria Councils Fund Round 2 supports Victorian Councils and Alpine Resort Management Boards (ARMBs) in reducing the amount of waste going to landfill or increasing the volume of materials reused, repaired, repurposed or recycled.
It is distributed through 2 streams:
Applicants can approach their relevant Waste and Resource Recovery Groups for support in preparing applications.
These grants are funded through the government’s circular economy plan, Recycling Victoria: a new economy.
The fund supports Victorian Councils and Alpine Resort Management Boards (ARMBs) in implementing projects with a proven business case.
Projects must be feasible
Applications can demonstrate this through evidence such as these:
Examples of eligible projects
Collaborative Partnerships are encouraged as these can support project delivery and maximise impact.
The project must deliver on at least one of these objectives:
For an individual application
Each project can receive a grant of between $80,000 and $250,000.
For a group application (Collaborative Partnership)
Each project with 2 or more Project Partners can receive a grant of between $80,000 and $500,000.
Co-contributions can be either financial (cash) or In-kind. At least 80% of the Co-contribution must be a financial contribution. Up to 20% of the Co-contribution can be In-kind.
The Co-contribution amount depends on a number of factors, including the council type.
For this grant, there are 2 categories:
The list of Small Councils is as follows:
For Small Councils
For Large Councils
If the Partnership only involves Small Councils
For every $1 you request from Sustainability Victoria, you need to contribute $0.50 ($2:$1).
If the Partnership only involves Large Councils
For every $1 you request from Sustainability Victoria, you need to contribute $1 ($1:$1).
If the partnership involves a mix of Small and Large Councils, the Co-contribution requirements for each council type remain the same. Due to this, the Co-contribution ratio changes according to the number of partners and the category they belong to.
Council A (Small Council) partners with Council B (Large Council) to deliver a project. The grant request is $500,000.
To meet the Co-contribution requirements:
In this instance, to request $500,000 in funding, this partnership must contribute $375,000, of which at least $300,000 is a cash co-contribution.
If your application involves a mix of Small Councils and Large Councils, use this calculator to work out the co-contributions.
Applicants and Project Partners must be one of the 79 Victorian local governments (councils) or 4 Victorian Alpine Resort Management Boards (ARMBs).
Applications can be made by one organisation or more.
When an application is made by more than one local government authority, the group application is known as a ‘Collaborative Partnership’. The main organisation responsible for delivering the project is the Applicant, and the others are the Project Partners.
The Applicant must:
This is only applicable to Collaborative Partnerships.
The Project Partner(s) must:
An application can be made by any combination of local government organisations.
For this fund, an organisation can be part of 2 applications where they are the Applicant.
They can be a Project Partner on additional applications.
Sustainability Victoria manages several grants. Although you can apply for more than one grant for a project, you can only receive one grant per project. If you’ve already applied for a Sustainability Victoria grant and now find this grant is more relevant or suitable, you can withdraw your prior application by emailing us.
Eligible projects include:
Read about the projects that were awarded funding in Round 1.
The following costs are eligible for funding:
Funding will not be provided for projects that focus on:
These projects will also not be funded:
The following project costs are ineligible for funding:
The assessment panel will assess the application based on merit according to the criteria below.
Applicants and Project Partners must demonstrate ability to deliver the project by showing they have the:
Describe why the project is needed, including by demonstrating:
Demonstrate how the project will be delivered, including identifying:
Sustainability Victoria may overlay rankings to achieve an overall mix of projects that represent:
A risk-based approach will be used to assess the Applicant’s social, economic and environmental risks in relation to the project. This assessment will include the Applicant’s Related Entities and may include Project Partners (see Section 9: Program definitions).
Applicants and their Related Entities (and, if applicable, their Project Partners) must:
Assessment of satisfactory level of risk will include but not be limited to Sustainability Victoria’s consideration of:
Sustainability Victoria may conduct due diligence checks on the Project Partners involved in the delivery of the project. The Applicant must ensure that any Project Partners agree to cooperate with this requirement and will provide information at Sustainability Victoria’s request.
Sustainability Victoria reserves the right not to award funding to Applicants where the due diligence risk (including that of Project Partners) is unsatisfactory or not able to be managed.
Successful Applicants approved for funding must do the following:
Dates may change.
We will provide Applicants with updates as much as possible and when necessary.
Applications open: 14 February 2022
Applications close: 14 April 2022
Notification of outcome: June to July 2022
Funding agreements established: June to July 2022
Projects commenced by: 1 July 2022
Project completed by: 31 December 2023
The grant program involves a competitive, merit-based application process.
Tips for using SmartyGrants
We will be hosting an information session in March 2022. Details on this session will be updated here when the grant launches on 14 February 2022.
Applicants are encouraged to contact their respective Regional Waste and Resource Recovery Groups (WRRG) to discuss their proposal and ensure it aligns with their regional WRRG plan. WRRGs can review drafts and provide feedback on applications; they are not involved in the formal assessment of applications.
Go to Contact details for WRRGs.
We cannot review drafts or provide feedback.
In the subject line, use the grant name: Recycling Victoria Councils Fund – Round 2, Stream 2: Implementation.
The Victorian Government’s circular economy plan, Recycling Victoria: a new economy is an action plan to reform our waste and recycling system over the next decade. Beyond recycling, this shift will ultimately transform Victoria’s economy.
This fund is to support meeting the plan’s Goal 2, ‘Use products for more value’. Under this goal, the Victorian government has committed to reducing total waste generation by 15 percent per capita between 2020 and 2030.
This fund also aligns with these focus areas in Sustainability Victoria’s 2020–21 Business Plan:
Our vision for Victoria is a Circular Economy where products are made to last and waste is avoided. A Circular Economy fosters innovation and invigorates existing businesses and creates new ones, delivering more jobs and growth for local, regional, state and global economies.
The applicant who applies for the funding and is responsible for all details in the submission of an application and the contractual obligations under the funding agreement with Sustainability Victoria if successful for grant funding.
The Victorian Government’s circular economy plan, 'Recycling Victoria: a new economy', defines Circular Economy as:
“A circular economy continually seeks to reduce the environmental impacts of production and consumption, while enabling economic growth through more productive use of natural resources.
It allows us to avoid waste with good design and effective recovery of materials that can be reused.
It promotes more efficient business models that encourage intense and efficient product use, such as sharing products between multiple users, or supplying a product as a service that includes maintenance, repair and disposal.
The value people obtain from the resources used to create goods and services increases.
It transforms our linear economy mindset—take, use and throw away—and fosters Innovation and productivity that invigorates existing businesses and creates new ones, delivering more jobs and more growth for local, regional, state and global economies.”
The required cash or In-kind Contribution to the total project income, made by the Applicant and the Project Partners (if relevant).
A relationship established between an Applicant and Project Partner/s for the purposes of meeting common project objectives and outcomes. Collaborative Partnerships need to be demonstrated by a formal agreement between the partners that outlines the governance, financial and intellectual property arrangements and roles and responsibilities of each party. A formal agreement must either be in place or be finalised before commencement of the project.
Actual new full-time positions created by your project. This can include training or upskilling of employees who would otherwise be made redundant through the implementation of your project.
Environmental, Safety or Workplace Breach
An environmental or safety breach is any past or current prosecution, reportable incident, investigation, notice, penalty, warning, regulatory intervention or enforcement action from the Environment Protection Authority (EPA), Victorian WorkCover Authority (WorkSafe) or Fair Work or failure to comply with any environmental, safety and workplace laws.
Environmental and Safety Laws
Environmental and safety laws are the Occupational Health and Safety Act 2004, Environment Protection Act 2017 or any other legislation, regulation order, statute, by-law, ordinance or any other legislative or regulatory measure, code, standard or requirement relating to the protection and safety of persons or property or which regulate the environment including laws relating to land use planning, pollution of air or water, soil or groundwater contamination, chemicals, waste, the use, handling, storage or transport of dangerous goods or substances, greenhouse gas emissions, carbon trading, or any other aspect of protection of the environment.
Financial Co-contributions may include:
Full-Time Equivalent Employees (FTE)
The hours worked by one employee on a full-time basis.
The calculation is used to convert the hours worked by several part-time employees into the hours worked by Full-Time Employees. For example, you have three employees working the following – 40, 40 and 20 hours per week, giving you 100 hours per week in total.
Assuming full-time hours are 40 hours per week, your full-time equivalent calculation is 100 hours divided by 40 hours which equals 2.5 FTE.
An In-kind Contribution is a contribution of a good or a service other than money.
In-kind Contributions may include:
The following activities cannot be considered In-kind Contributions:
For more information about In-kind Contributions, go to the Victorian Government webpage Grants – understanding in-kind contributions.
The category comprises the following councils: Ballarat, Banyule, Bass Coast, Baw Baw, Bayside, Boroondara, Brimbank, Campaspe, Cardinia, Casey, Colac Otway, Corangamite, Darebin, East Gippsland, Frankston, Glen Eira, Glenelg, Golden Plains, Greater Bendigo, Greater Dandenong, Greater Geelong, Hepburn, Hobsons Bay, Horsham, Hume, Indigo, Kingston, Knox, Latrobe, Macedon Ranges, Manningham, Maribyrnong, Maroondah, Melbourne, Melton, Mildura, Mitchell, Moira, Monash, Moonee Valley, Moorabool, Moreland, Mornington Peninsula, Mount Alexander, Moyne, Nillumbik, Port Phillip, South Gippsland, Southern Grampians, Stonnington, Surf Coast, Swan Hill, Wangaratta, Warrnambool, Wellington, Whitehorse, Whittlesea, Wodonga, Wyndham, Yarra and Yarra Ranges.
Organisation/s in a Collaborative Partnership with an Applicant that has a critical role in the project and a formal commitment to delivering the support required to ensure the project’s success.
This refers to councils with fewer than 15,000 residents (as per the 2019–20 data from Australian Bureau of Statistics). The category comprises the following councils: Alpine, Ararat, Benalla, Buloke, Central Goldfields, Gannawarra, Hindmarsh, Loddon, Mansfield, Murrindindi, Northern Grampians, Pyrenees, Queenscliffe, Strathbogie, Towong, West Wimmera and Yarriambiack.
The category also includes Alpine Resort Management Boards (ARMBs): Falls Creek, Mount Buller and Mount Stirling, Mount Hotham, and Southern (Mount Baw Baw and Lake Mountain).