Recycling Victoria Communities Fund – Information bulletin

This page will be regularly updated based on questions we receive.

Applications and eligibility

We have more than one project we’d like funding for. Can we submit more than one grant application?

Yes, provided that your organisation and projects meet the eligibility requirements. You will need to ensure that you can meet your co-contribution requirements for each project.

We have two project ideas. Can we apply for both Stream 1 and Stream 2?

Yes, provided that your organisation and projects meet the eligibility requirements. You will need to ensure that you can meet your co-contribution requirements for each project and submit separate applications for both Stream 1 and Stream 2.

If an application is unsuccessful for funding in year 1, can we re-submit our application in future rounds?

Yes, provided that your organisation and projects meet the eligibility requirements. There will be opportunity to obtain feedback if your application is unsuccessful and this can be used to improve your application for future rounds.

Do I need an auspice? Who can act as an auspice if we need one?

If you have a great project idea but you do not meet the eligibility criteria, you will need to partner with an eligible organisation to apply for the grant. To be eligible to apply for funding, applicants need to be a charity, not-for-profit organisation, community group or social enterprise.

The eligible organisation will need to be the Lead Applicant for the project and if funded, would enter into the funding agreement.

How do we demonstrate that we’re eligible to apply for this grant?

You will need to attach evidence with your application to show that your organisation is either a charity, a not-for-profit organisation, a community group or a social enterprise. This may include:

  • Charity Certificate from the Australian Charities and Not for Profits Commission
  • Current membership of/accreditation with social enterprise peak body or association
  • Constituent document such as constitution or articles of association.

Can funds be used for project management or contractor costs?

Project management and contractor costs are eligible expenditure items for grant funding if they are project-specific roles or directly related to implementation of the project. Grant funding is not eligible to be used for existing staff salaries (which can be accounted for as in-kind contributions).
Please see 'What will be funded' and 'What will not be funded' in the guidelines.

Can we apply for other funding from the Victorian Government for our project?

If your project fits the criteria and meets the objectives for more than one Sustainability Victoria funding program then you can apply from multiple programs, but you will not be awarded funding from more than one program for the same project.

You are encouraged to seek other sources of funding to contribute to this project, such as from your own organisation, your project partners or project supporters, other government or private sector grants.

We are a peak body for eligible community organisations, can we apply to deliver a project on behalf of some of our members?

Yes, provided that your organisation is a community group, not-for-profit organisation, charity or social enterprise.

Is the application form available in PDF?

Yes. Please visit the SmartyGrants webpage.

You will find a link under the title page ‘Download preview form.’ You can access the application form, without creating a SmartyGrants account. All applications must be submitted via SmartyGrants.

Will SV fund the cost of a lease to land or premises for the purposes of my project?

No. Please see 'What will be funded' and 'What will not be funded' in the guidelines.

Will SV fund staffing costs for those staff working on the project?

No, but these may be considered part of your in-kind contribution to the project. Please see 'What will be funded' and 'What will not be funded' as well as the definition of in-kind in the guidelines.

How do I calculate the value of my staff time for the purposes of quantifying my co-contribution?

Please see definition of Full-Time Equivalent Employees (FTE) in the guidelines or the example budget table for further explanation.

Assessment

Can Sustainability Victoria provide feedback on my proposed project before I submit my application?

No, this being a competitive grant process and we are unable to review a draft or provide feedback on the potential merit of a project.

We encourage applicants to consider and address how the project meets the eligibility criteria, and to describe how the project addresses the merit criteria outlined in the fund guidelines and application form.

When will we know if our grant application has been successful?

We will provide applicants with updates about the progress of applications as much as possible but cannot provide a definite approval/announcement date.

Coronavirus (COVID-19)

If my project cannot go ahead due to Covid-19 restrictions, will we still receive the funding?

Grant payments will be performance-based and evidence of milestone completion will be required in order to receive funds. You are required to adequately assess risks to your project as part of your grant application, and show that you have measures in place to manage the impact of planned and unplanned risks. If your project includes activities that could be impacted by coronavirus (COVID-19) restrictions you will need to identify this in your application and outline measures you will take to manage this risk.